Notary Public Service » FAQ for Notarial Services » What is the role of DFAT?

Call us on 02 4940 4602

What is the role of DFAT?

When a senior solicitor qualifies as a notary, they are given an official seal with which they must stamp all documents they notarize. The role of the DFAT is to verify this seal to ensure that your documents are legally recognized as valid all over the world.

Under the Hague Apostille Convention, the DFAT is able to bypass the need for documents to be sent to the embassy or consulate. Once a notary’s signature or seal has been recognized, the documents can be sent directly to the third party. Note that this is only true if the country to which you are sending the documents is signed up to the Hague Apostille Convention. For a full list of member countries, click here.

For the DFAT to issue an Apostille, each of your documents must be numbered, dated, list the name of the notary and contain the DFAT’s official stamp. In cases where documents contain a large number of pages, it may work out cheaper to have them bound. Your notary is able to do this in order that they match the official standards required by the DFAT.

When a country is not a member of the Hague Apostille Convention, it is the role of the DFAT to authenticate a notary’s signature and seal before sending them to the relevant embassy.

The Sydney DFAT office can process Apostilles and Authentications. The address and contact details are below:

26 Lee Street
Sydney NSW 2000
Phone: 1300 935 260
Email: authentications@dfat.gov.au